Time Management Courses Johannesburg – Make Time Your Ally

Inspirational Speaker

Time Management Courses Johannesburg

Make Time Your Ally

This is a great time management course that will show you that time is precious and I am sure that no one knows that better than you.  I am offering a few tips on how to manage your time, energy and activities, to get more out of your time every day.  You cannot create more time in your day, you can only allocate the available time more effectively.  You will only become really effective when you create a system that reminds you when tasks need to be completed and one that is measurable and can also serve as a means for making you accountable.  This is where a time, energy and activity management system comes into its own. Most successful people I know create superior results yet still maintain a balance among work, family, and recreation in their lives.

Your time and energy and activity management system is the place to store your plan

Forward planning allows you to seldom react to the events of the moment and avoids the necessity of using your memory to meet commitments.  A blunt pencil is far better at remembering things, than the sharpest memory.  Your system must asses how you wish to allocate your time, toward achieving your daily tasks. It helps you to think further ahead and thus helps you to avoid wasting time on crisis management. Without an effective activity management system, we never prioritize important tasks. These are the critical tasks that must be completed daily to move us toward achieving our dreams and goals.  We need to commit to our future and avoid allowing other urgencies to scream so loudly that we neglect our priorities. Use the resource below to ASESS your current time, ENERGY AND ACTIVITY management system or lack thereof. With the tools that I have, using the table below, which tool is doing what for me and how well?

My Existing Time Management System

Function

Tool

How Well It’s Working

How To Improve

Capturing and retrieving Information
Creating, prioritizing, tracking tasks
Creating and referring to appointments and scheduling tasks
Visualizing, strategizing, reflecting, evaluating

Time Management Courses Johannesburg – What Makes a Good Activity and Time Management System?

An effective activity management system will help you to:

  • Capture and retrieve needed information. You’ll need not just a place to write things, but a system for locating them again later when you need them.
  • Create, prioritize and track tasks, things you will do that don’t need to happen at a specific time.
  • Create and refer to appointments, things you need to do at a specific time.
  • Visualize, strategize, reflect and evaluate.

This last function of a Personal Activity Management System is one we may not think of often. However, it is what makes the other functions work effectively. It takes your System to a whole new level and connects it to your vision and what’s most important to you.

An Effective Activity and Time Management System

This is one of the best time management courses in the country. We will show you that, in our age of technology and information, you may have different tools that will comprise your Activity Management System. For example, you may need to use Outlook or another networked calendar with your workgroup. You may have personal digital assistant (PDA), such as a Palm or other handheld device that allows you to carry contacts and appointments with you. You may even have a low-tech shared family calendar hanging on your refrigerator at home. Sometimes it’s difficult to remember what’s where and which tool is doing what for you. In order to be successful with multiple tools, remember the following:

  • You need to clearly identify what information is going where and consistently put that information there. For example, what tool will have your appointments? That’s the tool you’ll check when you’re setting an appointment to see if you are free. What tool has your contacts? When you need to change someone’s address or phone number, that’s where you’ll put the new information.
  • Even if you keep appointment information in different places, identify one tool that will be your personal hub. That will be the “always-accurate, always-updated” part of your system and the one that tells you what your commitments are for the whole day. You can enter the relevant appointments into other tools that communicate with other people (like the fridge calendar or workgroup calendar). Try to make it easy and simple to synchronize information.
  • Make one part of your system mobile. If your primary tool is your desktop computer, make sure you have a Palm or paper planner that is always synchronized with it so you’ve got your commitments and needed information on the go.
  • When you use paper, make sure your pages are bound. There’s nothing worse than having floating pieces of paper as a part of your System—they have a tendency to float away.
  • With electronic tools, make sure you have a backup.

There’s no right system to use. Most people will have a combination of tools—paper, electronic, or both. Just make sure that the whole of your system works together to consistently give you the information you need to follow through on your vision-connected personal commitments. Please use the resource below to find the best tool to help you develop an effective activity management system. Using the table below, describe your Ideal Time Management System. Identify what tools you’ll use and how (including how often you’ll work with that tool), and the next steps you’ll need to take to implement it.

My Ideal Time Management System

 

Function

Tool

How I’ll Use It

Next Steps

Capturing and retrieving Information
Creating, prioritizing, tracking tasks
Creating and referring to appointments
Visualizing, strategizing, reflecting, evaluating

What will be my personal hub (the “always-accurate, always-updated” part of the System)? How will I synchronize my hub with the other tools in my System? What will be the mobile part of my System? How will I get the information that I need with me always into that mobile tool? What is my target date for completing all of my next steps and getting my Personal Time Management System put together?

Author: Andrew Horton Time Management Courses Johannesburg

http://www.andrewhorton.co.za

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